Operating any type of business can be a painful experience given today’s ever-changing communications platform. Even experienced business owners must stay up-to-date and take advantage of any new communication methods.
Online faxing uses an online account and the Internet to send and receive faxes by email – usually in email attachments. Faxes can also be sent to regular fax machines.
Of course, online fax services have been around for a while, but they do have significant advantages or advantages over older traditional fax machines. If you want to stay competitive in today’s business environment, these advantages can’t be ignored.
Therefore, there are seven benefits to using an online fax service or provider. Each benefit is discussed in detail – paying particular attention to the positive impact it may have on your business.
When talking about the Internet, security is not the first thing that comes to mind, but modern online fax services are very secure. With SSL encryption and highly protected online storage, your faxes are private and secure.
Please note that your online fax account is the same as any other account on the network, and you must take simple precautions to keep it safe. Change your password regularly, just to be safe, remove any extremely sensitive company faxes you don’t want to fall into the wrong hands.
Top fax providers are very reliable and trustworthy. They have many years of experience in providing various types of faxes to businesses. Whether you’re sending a single fax or a large fax to thousands of customers – these providers can get the job done.
Unlike traditional faxing, you can check online to see if you have received a fax. You can also continue to send the fax until the transfer is complete.
3. Multi-platform or cross-platform
Your faxes can be sent and received from many modern platforms – including web applications, fax APIs, iOS apps, email to fax, Google Docs… and more. This is very important because your customers can receive faxes through countless platforms – be sure to receive your message.
4. Easy to use
Online faxing is very easy to use. Most services provide you with a web interface/account that allows you to access your Internet services from anywhere in the world. All providers will provide you with tutorials and walkthroughs to make sure your faxes are as seamless as possible. You can also move your current fax number to a new account without any business loss.
In addition, you can easily sign documents. In most cases, you only need to upload a document for editing or signing before sending a fax – usually in PDF, TIF, DOC or JPG format.
For businesses, regardless of size, one of the main benefits is the scalability of online faxing. Most, if not all, providers have different fax plans to meet your company’s needs. In other words, you can expand your fax requirements as your company grows.
Most online fax providers are enterprise-class, so you can easily adjust your account for maximum usage. This saves you time and money, especially if you have to increase or decrease your operations to meet your current business activities.
6. Flexible pricing
All top fax providers have flexible pricing. This may be important if you are just starting a business and the money is tight. Most people have a free plan or trial so you can check the quality of your service before you buy. Most have three or four different fax plans – you can upgrade as needed and budget.
Keep in mind that online faxing is a paperless system, so you won’t have the ongoing cost of paper and ink. You don’t have to buy a fax machine to save money.
Perhaps one of the biggest benefits of using online faxing is mobility. Obviously, since this is a web-based system, you can send and receive faxes from anywhere in the world. This makes mobility and flexibility for any business. Your business is not limited by any specific location or specific business hours. This means you can operate 24/7.
All in all, online faxing is secure, reliable, multi-platform, scalable, cost-effective, easy to use and mobile. All of these factors can be beneficial to any business or company. These benefits should also be considered when determining whether you want future business to be efficient or competitive. Make an informed choice.