The study reported that we spent 60-80% of the total time communicating. Effective communication requires us to create an open atmosphere. Communication is a two-way process that sends and receives. Many people only focus on the sending part. In order to be a great communicator, you must create an atmosphere of openness and trust. You achieve this by mutual respect and the results will follow.
Think about the area where your cell phone signal is weak. When you are having difficulty receiving through a poor receiving area, the interference prevents you from understanding the message and your transmission is undoubtedly invalid. Apply this ratio to personal communication. Whether it's an interview, a sales presentation, a family discussion or a manager's feedback meeting with employees; effective communication requires openness and trust.
If you are the sender, here are a few tips for improving your productivity. PREP: planning, rehearsing, editing and psychology. Preparation is the key to planning what you want to communicate. Who, what, where, when, how and why are all elements of the plan. Plan to send a message from
Audience concentration from
By finding out what is important to your recipients, how can you best contact them and why your communication is important to them.
During the “PREP” period, you want to know as much as possible about your audience, which will help you build a closer relationship with them. Use the internet to collect your intelligence. Google, they view them on Linkedin, Facebook and company websites. With this information, you will be able to connect at a more personal and specific level. Before you try to convey the message, take the time to reassure your audience and your direction. Remember, this is all about them – not you.
The two-way process requires you to be an effective listener. To build trust, you need to show mutual respect by listening to the opinions of the audience. Understand by repeating key points and summarizing any comments others have said. Please be helpful and be patient when communicating any information that your audience may have difficulty understanding. Ask to make sure both parties are clear and understanding. Remember, we all process information in different ways.
Several obstacles to limiting communication:
We assume that sending a message is equal to sharing meaning. Think about how we suffer from information overload, email, social networking sites, phones, mobile devices and tyranny of emergencies. How effective is your message in this environment?
We forget that meaning is in people, not in words. When we are eager to do everything we “must” do, we can't connect and make time for effective communication.
3. Effective communication is not about the speaker's expected information… but about what the listener perceives. Listen to understanding; build trust in mutual respect and think about the value of everyone.
Effective communication requires openness and trust. If these suggestions are helpful for your communication, please contact us.